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Submitting Final Grades

In OWL Brightspace, instructors will use the Grades tool, which is located on the course navigation bar, to submit final grades.

A new column called Final Grade Override is now available by default within the Grades tool. To ensure that the grades in this column are submitted to your Grade Admin for approval, this column should not be edited or deleted.

The process to prepare and submit final grades is completed in both OWL Brightspace and Extranet. The steps to submit final grades are shown below:

Step 1: Finalize your grades in OWL Brightspace.

1. Enter all assessment marks for your students into the OWL Brightspace Grades tool. 
   
   
   
2. Make sure to finalize these grades and double-check that the Final Calculated Grade is being calculated correctly.
   

3. If any warnings appear at the top of the grades page concerning grade calculation, address these in OWL Brightspace before submitting your grades.

Step 2: Using Final Grade Override (if applicable)

After entering all individual marks, you can use the Final Grade Override column to change any of the calculated grades for students if necessary. This column allows you to choose from the approved Office of the Registrar grades, including letter grades, grade codes (such as PAS, FAI, INC), and rounded numeric grades.

Using the standard grade view

1. Click the dropdown arrow beside "Final Grade Override" and select "Enter Grades".
2. On the Grade Item page, use the dropdown menu next to each student to override their final calculated grade by selecting a grade from the dropdown.
   1. To enter grades for multiple students at once, check the box beside their names and click "Set Grades".
   2. Select the grade from the dropdown list to apply to all selected students and click "Save".
3. Finally, click "Save and Close" at the bottom of the page.
   
   

Using the spreadsheet grade view

1. In the "Final Grade Override" column, click the dropdown next to each student for whom you want to override the final calculated grade, and select the grade you want to apply.
2. Repeat this process for each student for whom you want to override the final calculated grade.
3. After making all the necessary changes, click "Save" at the bottom of the page.

Step 3: Submit your final grades from OWL Brightspace to Extranet.

1. Click the "Export to SIS" button in Grades. This will direct you to Extranet where you will submit your final grades for approval.
   
   
2. Log in to Extranet using your Western credentials. (If you are unable to log in, please contact Office of the Registrar)
   
   
3. Click "OWL Grade Submission" from the sidebar.
   
   
   
4. From the list of courses you are an Instructor of, click the course for which you want to submit final grades.
   
   
5. To select a different section, click the section name at the top left. (Note: Grades have to be submitted separately for each section)
   
   
   
6. Review the final grades and confirm they are accurate.
   
   
7. Click the "Submit for Approval" button. Your Grade Admin will be notified that there are grades for this section pending approval.
   
   
   
8. Repeat for each section of your course.
   

Step 4: Approving Grades (For Grade Administrators)

Grade approvals are managed in Extranet. Refer to OWL Grade Approval for more information.

Frequently Asked Questions

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